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Plan International, Inc., acting through its branch office in Cameroon is an international Child Centered Community Development Organization with no religious, political or governmental affiliation working in Cameroon since 1996. We promote equal opportunity employment but pay special consideration to female candidates.
Plan is a children's organization with primary concerns on children rights, safety and well being and has in ils interest to create safe environments for children with more attention paid to child protection. All employees are therefore expected to comply with our Child protection policy.
Plan Cameroon is looking for a suitable candidate for the position of Secretary/Receptionist. The contract is for (01) one year renewable.
Purpose of the role: The Secretary/Receptionist provides smooth communication between Country Office and Internal/External customers, and provides adequate administrative support to the Administrative Manager.
Main responsibilities- Key End Results of the Position:
•Facilitates efficient flow of communication: screens and properly diverts calls to concerned party,
•Responsible for reception and orientation of visitors;
•Responsible of distribution of incoming and outgoing mails & bills;
•Ensure expedition / reception of parcels / goods and payment of bill with the Express Mail Service
•Process with the emission of Local Purchase Orders;
•Assist in the organization of meetings & travels;
•Maintain the control and administration of petty cash for the Country Office;
•Carry out all activities according to Plan policies and procedures.
Knowledge, Skills and Behaviours Required to Achieve Role's Objectives:
Qualification and Experience
•University Degree or two years University Certificate (HND/BTS in Secretariat\Administration)
•Minimum two years relevant experience.
Knowledge
•Ability to use general office equipment suchphotocopiers, printers, etc
Skills
•Be bilingual (French and English)
•Good report writing skills and fully computer literate (Excel, Word etc.)
•Planning and organization skills
•Timely submission of deliverables
•Communicate clearly both orally and written Behaviours
•Establish and maintain effective and positive relationships with those contacted in the course of work
•Be proactive
•Ensure confidentiality in all communication.
Physical Environment and Demands:Typical office environment
Applications procedure:
All applications should include:
1. Cover letter;
2. Comprehensive CV;
Interested applicants should submit their applications no later than December 11™, 2013 at17 o'clock preferably in soft copies and by e-mail to the address: Plan-Cameroon.jobvacancies@plan-international.org with a subject title: Application for Secretary/Receptionist.
Female candidates are particularly encouraged to apply.
Only shortlisted candidates shall be contacted. The candidate finally selected should comply with the United Nations Convention on Child Rights applied in the Organization.
NB: No application shall be admitted after the closing hour mentioned below.